NORTHBROOK SCHOOL ADVISORY COUNCIL
Chairperson: J. Potter
Letter of Agreement
Communicating Student Learning Plan
School Improvement Plan
School and its community, nurturing and family-oriented,
inspires each student to achieve personal excellence
through diverse learning opportunities
that foster growth and responsible citizenship.
Each student will demonstrate continuous improvement in literacy,
numeracy, creativity and problem-solving.
Each student will utilize technology in his/her work.
Each student will recognize and respect others as individuals.
Each student will experience increased interaction with community
organizations and individuals as a way to complement the curriculum.
We will engage each student with the curriculum.
We will maximize the use of technology.
We will enrich the learning experiences of our children by including the
community in the educational process.
Submitted: November 2001 / Signed: May 2002.
purpose of this letter is to establish the terms and conditions of the
agreement between the Northbrook School
Advisory Council, the Halifax
Regional School Board and the Department
of Education, to operate a school advisory council at the school level.
parties agree to the following:
Duration of the Agreement
agreement will begin when it has been signed by all parties concerned.
The agreement is to be reviewed by the School Advisory Council
before the end of each school year.
Any mutually agreed upon revisions may be made at that time.
Structure of the Council
membership of the advisory council will include:
The Principal The Vice-Principal
3 Parents 2
1 Support Staff 3
Council members will serve for the duration indicated below. Service terms have been established to ensure overlap and
continuity. Members may serve a
maximum of two consecutive terms.
Completion of Term
Vice-Principal Grant MacLean Permanent Permanent
Parent Jack Potter One Year July 1, 2002
Parent Linda Rowe Two Years July 1, 2003
Parent Darlene Hillier One Year July 1, 2002
Teacher Nancy MacLeod Two Years July 1, 2003
Teacher Judy Connolly One Year July 1, 2002
Support Staff Vacant One Year July 1, 2002
Community Member Sylvia
July 1, 2003
Community Member Carolyn Tuttle Two Years July 1, 2003
Community Member Vacant One Year July 1, 2002
Northbrook School Advisory Council will make decisions in the following ways:
All decisions will be made by consensus.
If a consensus cannot be reached, the decision will be delayed until the next meeting. If a consensus cannot be reached at that time, the decision will be made by simple majority vote of the Council members then present.
Only decisions that have the support of the majority of the school council members will go forward to the school principal.
There will be a minimum of 6 (six) meetings per year and an Annual General
Meeting in May for the purpose of elections of parent member(s).
School Advisory Council Commitments
School Advisory Council will be responsible for:
Providing all partners with a voice in decision making
Collaborating with all school staff in developing a school improvement plan
Assisting in developing school policies that promote academic excellence and a positive learning climate
Developing ways and strategies to improve and support the extra-curricular program and special projects in the school
Advising the Principal and staff on issues related to curriculum and programs, school practices and policies such as student discipline and parent-school communication
Advising the School Board on program changes, student support services, policy development, funding, and other issues that may develop
Preparing an annual accountability report that describes school improvement activities undertaken during the year, the results that have been achieved, and the factors that influenced the results
Maintaining effective communication among partners and community agencies by holding regular open meetings and circulating written information
Receiving presentations from the school community as a way to provide better advice to the Principal
Providing school committees with access to the school advisory council
Assisting in the selection of the principal in accordance with Department of Education and Halifax Regional School Board guidelines
Respecting the Halifax Regional School Board’s RCH principles
Providing at least one member to the School Discipline Committee
Halifax Regional School Board Commitment
Halifax Regional School Board supports the concept of improving student
learning through broader involvement of all the partners. The Board will support individual School Advisory Councils
through the mutually developed Letter of Agreement within the parameters of
the Board’s Mission Statement, the Strategic Plan and as funds are
available. The Halifax Regional
School Board will support Northbrook School Advisory Council by:
an orientation session for school council members and occasional workshops on
a facilitator to assist the school council as required
feedback to the school council on the accountability report
consultation on school board policies and procedures
periodically with the school council executive
mediation when there is an unresolved conflict between council members
Department of Education Commitments
Department of Education will support the Northbrook School Advisory Council
on-going professional development opportunities for council members
resources to support the school advisory council
Professional Development opportunities for regional support teams
mediation when there is an unresolved conflict between the councils and the
council with a copy of the Education Act and Regulations Under The Education
Act and curriculum materials. These
will be provided upon request of the Council.
Parties to the Agreement
clearly understand and agree to work toward fulfilment of the commitments made
in this Letter of Agreement.
Jack Potter Northbrook School Advisory Chair May 9, 2002.
Brian MacInnis Northbrook School Principal May 9, 2002.
Peggy Draper Halifax Regional School Board May 9, 2002.
Nancy Mosher Department of Education May 9, 2002.
School Mission Statement
and its community, nurturing and
family-oriented, inspires each student to achieve personal excellence
through diverse learning
foster growth and responsible citizenship.
Northbrook School Advisory Council (NSAC) will provide support and advice on
the development of school policies that promote and support the mission
statement. The SAC will operate
under the following by-laws:
NSAC will have a maximum of 11 members including 3 parents/guardians of the
children enrolled in the school; 2 representatives of teachers; 1
representative of support staff; and 3 community representatives. The Principal and Vice-Principal will serve as permanent
non-voting members. Not more than
one third of the membership will be from any one of the above groups.
and support staff representatives will be elected by these groups from the
teacher / support staff currently employed at the school.
Community representatives will be invited to serve.
Parent representatives will be elected by current parents in the
will be advertised along with the details of the term of the position.
If more than one party is interested in a particular position, there
will be an election held. If there are no candidates for an election, then
representatives will be asked to serve by the SAC.
NSAC will fill a vacated position on a temporary basis, by appointment, until
the annual election is held.
The position will be filled by an individual from the same membership
group as the person who vacated the position. Positions without members will
be declared vacant for the current year.
A vacancy does not impair the authority of the remaining members to
Executive of the council (Chairperson and the Secretary) shall be annually
elected from among the members. This
election must occur before the end of the school year.
The Principal shall be a permanent, non-voting member of the executive.
NSAC will meet at least 7 (seven) times a year.
A quorum will consist of five (5) members. A meeting can be held without a quorum; however,
decision-making will be deferred until the next meeting.
The Annual General Meeting will be held in May.
Executive of the NSAC will develop meeting agendas in consultation with other
NSAC members. The agenda will be
distributed prior to the meeting. Information
on important decisions will be distributed one week prior to the monthly
meeting. Minutes will be kept for
each meeting and will be available, at the school, for perusal by the public.
will be appointed as required. They
will report to the Chairperson and make, as necessary, reports to the NSAC.
A separate Discipline Committee will be established by the SAC.
The School Advisory Council will provide at least one member to the
School Discipline Committee. This
member will be given appropriate training before joining the the School
Discipline Committee in accordance with the “School Board Policy on School
Discipline Committee Membership.
NSAC members will follow the decision making process outlined in the Letter of
Agreement. All members will have
an opportunity to participate, and decisions will be made only after
appropriate information is available for consideration.
or matters which cannot be resolved by the School Advisory Council, will be
referred to the Halifax Regional School Board (HRSB) for facilitation.
The Department of Education will provide mediation when there is an
unresolved conflict between the NSAC and the HRSB.
will develop a school improvement plan, in consultation with appropriate staff,
parents and community. Upon
approval by the HRSB, the NSAC will support the implementation of the school
will prepare an annual report after consultation with appropriate partners.
This report will be submitted to the HRSB, the Department or Education,
the parents and the community.
will be supported by the school, the Halifax Regional School Board and the
Department of Education within the available limits of financial resources,
support services, communication and other reasonable assistance associated with
the NSAC’s activities.
These By-laws will be adopted or amended at the Annual General Meeting, using the normal decision-making procedures outlined in the Letter of Agreement.